1. Background
The United Nations Development Programme (UNDP), Nigeria, invites qualified event management firms to submit proposals for the provision of professional event management and coordination services for two high-level stakeholder convenings scheduled for November and December 2026 in Abuja, Nigeria.
The assignment supports the launch of the Investment Opportunity Mapping (IOM) reports developed in collaboration with the Nigerian Investment Promotion Commission (NIPC), and the Investment De-risking Framework developed in partnership with the Nigeria Governors' Forum (NGF).
The initiative forms part of broader efforts to strengthen Nigeria's investment ecosystem, improve coordination between federal and state institutions, promote private sector investment and support sustainable economic development.
UNDP seeks an experienced event management company to coordinate the planning, logistics, creative production and successful execution of both events. The assignment is expected to run for approximately three months, from November to December 2026.
2. Objectives
- To provide professional event planning, management and coordination services for two high-level stakeholder convenings in Abuja.
- To support the successful launch and presentation of the Investment Opportunity Mapping (IOM) reports and NGF Investment De-risking Framework.
- To coordinate event logistics, venue arrangements, branding, audiovisual production and stakeholder engagement.
- To ensure effective coordination of vendors, guests, resource persons and other event stakeholders.
- To deliver professionally managed events that meet UNDP's quality, operational and branding requirements.
- To provide post-event evaluation, documentation and completion reports for both convenings.
3. Scope of supply
The successful bidder will be required to supply, deliver and install the following (but not limited to):
| S/N | Item description | Quantity | Specification |
|---|---|---|---|
| 1 | The selected event management firm shall be responsible for the planning, coordination and execution of the two stakeholder convenings, including: | ||
| 2 | Development of a comprehensive event management and implementation plan, including timelines, responsibilities and deliverables. | ||
| 3 | Conducting venue site visits and coordinating with venue management. | ||
| 4 | Conceptualisation and design of event themes, decorations and branding in line with UNDP requirements. | ||
| 5 | Coordination of audiovisual services, including sound systems, lighting and multimedia presentations. | ||
| 6 | Procurement and management of event equipment, furniture and other logistical requirements. | ||
| 7 | Vendor management, including catering, transportation, security and other relevant service providers. | ||
| 8 | Provision of professional photography and videography coverage. | ||
| 9 | Provision of public relations and event communications support. | ||
| 10 | On-site event coordination, including venue setup, registration, guest management and troubleshooting. | ||
| 11 | Post-event evaluation, documentation and submission of completion reports. | ||
| 12 | Regular progress briefings and updates to the UNDP team and event technical committee. | ||
| 13 | The assignment covers two events in Abuja, each expected to accommodate approximately 150 guests. Tentative event dates are 24 November 2026 and 20 December 2026. |
4. Eligibility criteria
Interested bidders must:
- The bidding company must be legally registered and operating in Nigeria.
- The company must be based in Abuja, Federal Capital Territory.
- The company must demonstrate a minimum of 10 years of proven experience in managing large-scale events.
- The company should demonstrate relevant experience working with international organisations, government institutions or development partners.
- The company must demonstrate capacity in event planning, logistics, coordination, creative production and vendor management.
- The company must have qualified personnel with relevant academic qualifications and professional experience.
- The company must be able to undertake the assignment within the specified implementation period.
- The company must demonstrate the technical and operational capacity to successfully deliver the required events.
5. How to submit
Interested bidders are required to submit their proposals electronically through the UNDP Quantum Supplier Portal.
Bidders must have a registered supplier profile on the UNDP Quantum platform. Existing suppliers should log in and search for negotiation reference UNDP-NGA-01365.
New suppliers must complete supplier registration before accessing the tender and submitting their proposals.
All proposals must be submitted in accordance with the instructions and requirements contained in the official UNDP Request for Proposal documentation.
Submission deadline: 6 November 2026 at 1:00 PM New York time (7:00 PM Nigeria time).
Late submissions may not be accepted.
https://supplier.quantum.partneragencies.org/
Tender Reference: UNDP-NGA-01365
Procuring Organisation: United Nations Development Programme (UNDP), Nigeria.
Tender documents
No documents attached yet.